Child Protection Policy
The function of the organisation ‘Success Singing and Piano’ is to provide a safe area in which children and adults are taught the skill of music and associated performance techniques with a basic understanding of core skills in order to train their bodies safely. Relaxation skills are also included for the well-being of the participant.
SSAP is a division of Amanda Warwick Dance Arts, and as such carries Public Liability Insurance which will cover your child whilst in our care. We are also covered by alternative insurance for complimentary therapy. Both teachers are Enhanced DBS Police checked for security purposes. Ms Warwick is a council registered chaperone, a qualified dance practitioner, a first aider, including paediatric, and a clinical hypnotherapist.
Attendance: The space that the children occupy at the venue will be checked for dangerous objects (to the best of our ability). We are insured for pupils plus one parent only. Attendees who use areas of the building not relevant to the tuition, do so at their own risk. It must be remembered that electrical equipment is being used for these lessons and pupils must respect the outcome of mis-treating such equipment. On occasion, rehearsals will be at a local public venue. The safety of such a building is the sole responsibility of the hall owners themselves. We cannot be held responsible for ‘out of bounds’ areas, such as store cupboards within the venue, and an adjacent recreation park, which is not owned by the dance school or the dance venue. Pupils should be respectful of other hirers equipment and the safe storage of this should be the responsibility of those hirers. Such objects will be checked for safety by AWDA/SSAP staff where possible. Damage to other hirers property by pupils is the financial responsibility of their parents.
Pupils will not be released from our care without being escorted to the person whom we know will be collecting them. We will supervise pupils until collected, but we cannot be held responsible for older children who refuse to comply with these guidelines. If someone else needs to collect a child unexpectedly, the regular guardian must telephone (classroom number 07740 981622) giving permission to release the pupil to the adult concerned. If we feel is not safe to release a pupil to travel home by themselves, then we reserve the right to make suitable arrangements to cover their safety and will contact their parents.
Payment: New pupils must pay after each lesson for their first term. Thereafter, payment can continue after each lesson, or can be made after a period of several lessons for which an invoice will be issued. If a pupil cancels 3 or more lessons in one term, we reserve the right to invoice at the start of future terms in advance.
We require at least 24 hours notice of lesson cancellation. We will do our best to offer you an alternative time, but please understand that this will not always be possible.
Parents are held responsible for all aspects of the pupil’s attendance, including payment and dress conduct, until the pupil is eighteen years old. If a pupil is absent it is the responsibility of the parent to make sure that enquiries are made about lesson re-booking and practice missed during that absence. For adults, we ask that they are respectful of the fact that some children attending are very young and that they, the adult, behave and dress accordingly.
At events which require a costume change, sufficient changing areas are available for boys to dress in a different room from the girls. All children would be in a section which is screened from the adults. Fathers should not attend dressing rooms, but where dancers change near the external door, they must be aware that their personal changing should be done in the ladies or gents rest room.
The loss of items at the school is at the parents own risk. We will endeavour to find missing objects if they are named. Lost property will usually be left at the venue for collection from the lost property point.
The school reserves the right to photograph and video pupils for training purposes and for promotion of the school (those unable to agree may need ‘opt out of certain activities). Group lessons may not be filmed by parents. Solo lessons do not apply if a parent wishes to film BUT this film must not be broadcast, unless with the agreement of the teachers and for a specific commercial purpose such as YouTube promotion.
Examination board syllabi and music may NOT be displayed on the internet, and where copyright is infringed the parents are wholly responsible. This includes most musical items and it is best to ask our advice on this matter.
Official DVD’s are sometimes produced following performances. Parents not wishing for the photograph to be used, or children who object, must inform us. Children will not be named in publicity unless they have received a public accolade, which by the very nature will mean that their parent has been willing for them to participate and will decide if this should be put in the public eye.
Study filming by the teacher: Ms Warwick may film practice for the sole purpose of the pupil involved being able to learn and practice their pieces. This video is her personal property and is not intended for publication. Once items are completed, the film will be deleted.
It is increasingly necessary to submit a security photograph for trips, public events and examinations. We reserve the right to retain a passport type picture of each pupil for their own safety in these matters. There is also a growing number of examinations and awards where a performance video must be submitted. These circumstances are under the control of the education body and their guidelines will be adhered to.
Pupil relations: We encourage an ‘open discussion’ policy and bullying has been rare (non-existent in our music school). We reserve the right to withdraw children from the working area if their behaviour becomes so excitable that they are hindering other children in their enjoyment and safety. This measure is generally only needed for a few minutes. Anything more serious would be discussed with the parents but without compromising the child’s trust. We follow the guidelines in the Child Employment booklet, set down by the Guildford Child Employment Office. In the unlikely event that a serious case of a ‘child at risk’ should arise, a local child welfare officer would attend.
If your child discloses a family secret or is openly discussing something that would not involve a welfare officer being called, then the teacher concerned must be able to alert those parents as to the situation.
The Children Act 1989; The Police Act 1997; The Data Protection Act 1998; The Human Rights Act 1998; The Protection of Children Act 1999; The Criminal Justice and Court Services Act 2000
In order for you to receive tuition at Success Singing and Piano we need to obtain your permission to hold some of your personal data. This would include a record of your e-mail address, home address and your phone numbers, which will be kept securely on our computer system. These details are available for you to see if requested. The data is held so that we can contact you for invoicing, when there is an alteration to your lesson, or an emergency contact is necessary. It is never shared for marketing purposes. You will also be asked to fill in a paper form, of which you will be given a copy, and these details, which will also ask for any relevant experience in the genre, and any relevant health issues will also be stored safely.
Your banking details will also become apparent to us if you pay by internet banking or cheque, and those details will also be located in our accounts package on our computer.
Any health conditions that may affect you during your lesson should be disclosed and we suggest that you offer the phone number of a responsible adult, in case you become ill whilst attending . (First Aider on site)
Examinations/performances: We will need your agreement to pass on the relevant details to organisations who deal with academic matters. This usually refers to children, but could include adults. These details would be your name, date of birth and qualifications in that genre to date. Candidates must be willing to show photographic ID at exam venues and we will need to store and pass on candidate ID pin numbers and unique learner numbers to the relevant authorities. Theatre performances would be subject to data required by the Child Employment Office (see Child Policy).
We do not send mass e-mails to SSAP clients, but may need to contact participants in a small group if they are engaging in a shared activity. You must tell us if you are not in agreement, also if you do not wish your child or yourself to appear on our website/ advertising leaflets.
What happens when I stop lessons? After a period of six months, we will contact you to ask if you wish us to destroy your data, which we will do by e-deletion and shredding of your forms. Children’s relevant welfare references (long-term situations) may need to be retained under the child welfare rules until they are 21 years of age (subject to change).
Any original enquiry forms completed on our website would not be kept once the client has registered, declined lessons or not responded.
Friends of SSAP: If you would like to stay in touch after moving on, please e-mail us with a short message to that effect. Any original enquiry forms taken from our website are deleted once the client has registered, declined lessons or have not responded.
(SSAP is a subsidiary of Amanda Warwick Dance Arts)